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Setup

Banking setup and company bank access

This page describes the basic setup of 365 business Banking: the Banking Setup page with all settings for payments, direct debits, bank account reconciliation and number series, the company bank access and verification of payee.

You perform these steps once per company. After that, you can connect further bank accounts in a few steps. The settings apply to the whole company and are prefilled at installation, see What the installation sets up.

Open Banking Setup

1. Choose the Search icon, enter Banking Setup and open the page. In the role center, you also find the page under Banking > Setup. On the General Ledger Setup page, the Banking Setup action opens this page.
2. The Company bank access FastTab at the top of the page shows whether your company is already connected. Choose the text to open the setup.
3. On the Services FastTab, the Verification of Payee field specifies which service checks whether a payee's name matches their bank account. Verification of payee applies to the whole company, not per bank account.
4. The settings follow below, grouped by topic: General, Bank Account Reconciliation, Payments, Direct Debit with Direct Debit Returns, Electronic Remittance Advice (REMADV) and Numbering with all number series. The fields are described further down this page.
5. The actions open the further setups: Company Bank Access, Personal Bank Accesses, Accesses from Other Companies (only if such accesses exist) and Metrics.

Set up the company bank access

The company bank access is the identity that Business Central uses to sign in to finAPI. There is one per company, and it applies to every bank account.

1. On Banking Setup, choose the Company Bank Access action. The Connect Bank Account wizard opens this page automatically if the access is still missing.
2. The current status is shown at the top of the page: "Not connected yet. Check the two fields below and choose Connect." If one of the two details is missing, the status line reads "Not connected yet. Fill in the email address and the phone number, then choose Connect.", and Connect is only available once both fields are filled in.
3. On the Contact details FastTab, check Email Address and Phone Number. Business Central prefills the Email Address from your user, your user setup, the salesperson/purchaser assigned there or the company information, and the Phone Number from the assigned salesperson/purchaser and only as a fallback from the company information. Fields are only prefilled if you are allowed to set up banking (365 Banking - Setup or SUPER). Otherwise, empty fields stay empty. finAPI uses this information to contact you when a bank requires renewed consent.
4. Choose Connect. A message confirms: "Your company is connected. The next step is to connect your bank accounts." The Connect Bank Accounts action is located directly next to Connect.

Technical details

The Technical details FastTab (visible only with SUPER or 365 Banking - Setup) contains:

Field	Meaning
Password	the generated password of the bank access, masked
Bank Access ID	the identifier at finAPI. It is generated and cannot be changed.
Source Company	the company in which the access was set up
Environment	the finAPI environment the access runs against
Enable Multi-Company Connection	distribute this access's accounts to several companies, see One bank access for several companies

This FastTab is only visible to setup users. If the person who sets up Banking does not hold SUPER, assign them the 365 Banking - Setup permission set, see Permissions and licenses.

Personal bank accesses

If your bank issues personal logins, each person creates their own bank access. You open the Personal Bank Accesses list through the action of the same name on Banking Setup. The procedure is described in Use with my own bank login.

Banking Metrics

Metrics opens the Banking Metrics page. It shows per day and bank account the number of bank transactions retrieved, payment instructions carried out and name checks (verification of payee) performed. The page provides an overview of usage and cannot be edited.

General

Field	Meaning	Default
Bank Account Chart Balance Type	Specifies which balance line the bank accounts' balance chart shows: Period Balance, Balance to Date or Both.	Period Balance

• Period Balance shows the change within the displayed period (for example, a month). This view is suitable for following the development over time.
• Balance to Date shows the running balance at the end of each period. This view is suitable for comparison with the bank balance.
• Both shows both lines.

For more information, see Bank balance and balance chart.

Bank account reconciliation

Field	Meaning	Default
Bank Account Reconciliation Line Posting	Specifies how lines of account type G/L Account with posting setup are posted: Use Clearing Account or Direct Posting.	Direct Posting (set by installation once per company)
Create Bank Accounts	When posting, a customer or vendor bank account is created for every unknown IBAN.	Yes (set by installation once per company)
Import Pending Bank Entries	Also imports transactions that your bank reports as pending.	off

Bank account reconciliation line posting

The setting applies when a line of account type G/L Account has posting setup (posting type, posting groups, VAT setup).

• Use Clearing Account: The payment is first posted against a clearing account. Business Central then posts an additional entry (technically an "invoice") that books the expense or income correctly through the posting setup and clears it against the clearing account. The clearing accounts are defined in the general posting setup, see Clearing accounts in the general posting setup.
• Direct Posting: The payment is posted directly to the G/L account. The posting setup applies to the payment itself. G/L and VAT entries arise in one posting.

Option	Advantages	Disadvantages	Typical use
Use Clearing Account	Highest transparency; payment and expense/income clearly separated; unambiguous VAT treatment; easier later corrections and reconciliation	More posting lines; somewhat more complex	Recommended for most companies; VAT-liable transactions, bank fees, deferrals
Direct Posting	Fewer posting lines; simpler process	Less traceable; payment and expense in one entry	Simple G/L postings without deferrals or complex VAT logic

Create bank accounts

With Create Bank Accounts switched on, 365 business Banking creates a new customer or vendor bank account with the IBAN from the bank transaction when a line applied to a customer or vendor is posted, if no bank account with this IBAN exists yet. Application then recognizes the business partner of the next transaction from this IBAN by this bank account, see Related party matching. Newly created bank accounts have the status New and must be released before a payment, see Recipient bank accounts.

For your own and intercompany IBANs, you prevent the creation with Own Bank Accounts.

Import pending bank entries

A pending entry is an announcement by your bank of a future transaction. The amount can still change, and the entry can be cancelled entirely. Pending lines are therefore for information only. They cannot be applied or posted and are replaced as soon as your bank reports the booked entry, see Pending bank entries.

Payments

Field	Meaning	Default
Purpose Exceed Option	Specifies what happens when a payment settles several invoices and the payment reference would exceed 140 characters: blank, Create Remittance Advice, Split Payment or Always Create Remittance Advice.	Split Payment

The payment reference of a SEPA payment is limited to 140 characters. For collective payments, this length is often not sufficient to list every document number.

• Create Remittance Advice: If the reference does not fit, a line referring to a remittance advice is created, and the entries are listed on the remittance advice.
• Split Payment (recommended): If the reference does not fit, the payment is split into several lines with partial amounts. If the account has credit memos, a remittance advice is created instead.
• Always Create Remittance Advice: A remittance advice is always created, even when the reference fits.
• blank: The reference is truncated.

If a vendor card has its own Purpose Exceed Option, it applies to that vendor. The setting here applies to vendors without their own setting. For more information, see Summarising and payment reference.

Direct debit

Field	Meaning	Default
Prenotification Mandatory	A direct debit can only be carried out once the prenotification with amount and collection date has been sent to the payer.	off
Prenotification Lead Time (Days)	Number of calendar days before collection that the payer must be informed of the amount and the collection date. Unless a shorter period is agreed with the payer, this is 14 days. The direct debit suggestion does not propose a collection date earlier than today plus this number of days, moved to the next bank working day. The value is a default only. A collection date that you enter manually is not checked against it, not even when carrying out. A value of 0 turns the default off.	14
Direct Debit Mandate Validity	After each collection, the validity of a recurring mandate is extended by this period, because a mandate lapses when it is not used for 36 months. If the field is blank, the validity is not extended.	36M

Direct debit returns

Field	Meaning	Default
Direct Debit Return Invoice Action	Specifies what happens to the invoices that are open again after a returned direct debit: Set On Hold excludes them from the next collection run, Change Payment Method switches them to a payment method without direct debit, Do Nothing leaves them unchanged. In this case, the next direct debit suggestion collects them again.	Set On Hold
Direct Debit Return On Hold Code	The on-hold code for the reopened invoices. Only editable with Set On Hold, and then mandatory.	RLS
Direct Debit Return Payment Method Code	The payment method for the reopened invoices. Only editable with Change Payment Method. A direct debit payment method is rejected.	blank
Direct Debit Return Fee Action	Charge Customer posts the bank's return fee onto the payer as an open amount. With Manual or Reconciliation Rule, the fee line is assigned through reconciliation rules or manually.	Manual or Reconciliation Rule

Messages in this group:

Message	Cause and remedy
"An On Hold code is required as long as … is set to Set On Hold."	Enter a Direct Debit Return On Hold Code or choose another invoice action.
"Payment method … collects by direct debit. Choose a payment method that does not, otherwise the reopened invoice is collected again."	Choose a payment method without direct debit, such as credit transfer.

For more information, see Prenotification, SEPA direct debit mandates, Returned direct debit.

Electronic remittance advice (REMADV)

Field	Meaning	Default
REMADV Sender ID	The identification under which your company sends REMADV files. Blank: the GLN from the company information.	blank
REMADV Sender ID Qualifier	The qualifier of the sender identification (EDIFACT code list 3055), for example 14 for a GS1 GLN.	14

For more information, see Electronic remittance advice (REMADV).

Numbering

Field	Purpose	Created by installation
Remittance Advice Nos.	numbers of remittance advices, marked as mandatory	RA, from RA00001
Standing Order Nos.	numbers of standing orders	SO, from SO00001
End-to-End Reference Nos.	Reference per payment by which a transaction on the statement is recognized. Blank: technically generated.	E2E, from E2E-00000001
Payment Message ID Nos.	Identification of every payment and collection file. The bank files the submission under it, rejects a second file with the same identification and quotes it in the status report. Blank: technically generated.	MSGID, from MSG-00000001
Netting Statement Nos.	numbers of the netting statements of the extended payment suggestion. Blank: NET-, followed by the date and a counter, for example NET-20260927-1, see Netting.	none
Prenotification Nos.	numbers of prenotifications	DDP, from DDP00001

The number series for bank accounts is a standard field of the General Ledger Setup (FastTab General, field Bank Account Nos.). It also applies to the bank accounts the wizard creates.

See also

• Bank access
• Connect a bank account
• Verification of payee (VoP)
• Permissions and licenses
• What the installation sets up
• Clearing accounts in the general posting setup
• Create number series (Microsoft Learn)