End-to-End Reference for Batch Payments

Business Value

With a SEPA collective credit transfer or a SEPA collective direct debit, several journal lines are handed over to the bank together. The bank then reports the operation back as one bank transaction. Without a shared reference, that single transaction can no longer be assigned to the original payment lines – reconciling your own collective payment becomes manual work.

With the end-to-end reference for batch payments, all lines of a batch payment carry the same end-to-end reference. The bank transaction that is reported back can therefore be assigned to its batch payment unambiguously.

Feature Description

When a payment or a direct debit collection is carried out, 365 business Banking aligns the end-to-end reference across all lines of the respective batch:

1. If one line of the group already carries a reference and that reference is not used outside the group, it applies to the entire group.
2. Otherwise a new reference is drawn and written to all lines of the group.

This shared reference is passed to the bank as endToEndId with the payment order and at the same time serves as the identifier of the batch booking.

How the group is formed depends on the payment type:

• SEPA collective credit transfer: lines of the same journal with the same execution date.
• SEPA collective direct debit: lines with the same mandate reference and the same collection date.

Lines that originate from customer-vendor netting are excluded – they are not paid through the bank and therefore do not belong to the batch payment.

Where the reference comes from

In the End-to-End Reference Nos. field of the General Ledger Setup you define a number series for the references. This keeps the references meaningful and traceable within your own numbering logic.

If no number series is set up, 365 business Banking generates a technical reference from a GUID in the form E2E…. It is unique across companies, sessions and time, and at 35 characters uses exactly the length permitted by SEPA.

For more information, see Payments and Payment Journal.