import { Callout } from "zudoku/ui/Callout";

# Clearing accounts in the general posting setup

This page describes the receivables and payables clearing accounts that 365 business Banking uses when posting in the payment reconciliation journal.

If a payment reconciliation journal line posts to a G/L account and has posting setup (for example, a bank fee with input VAT), 365 business Banking can post payment and expense separately. The payment is posted against a **clearing account**, and the expense or income is posted separately and clears the clearing account again. The clearing account is defined in the general posting setup of Microsoft Dynamics 365 Business Central.

## Standard functionality in Business Central

The **General Posting Setup** defines, per combination of general business posting group and general product posting group, which G/L accounts sales and purchases are posted to. For more information, see [Set up posting groups](https://learn.microsoft.com/en-us/dynamics365/business-central/finance-posting-groups) on Microsoft Learn.

## What 365 business Banking adds

365 business Banking adds two fields to the list and the card of the general posting setup:

| Field | On the card, FastTab | Used for lines with posting type |
|---|---|---|
| **AP Clearing Account** | Purchases | *Purchase* |
| **AR Clearing Account** | Sales | *Sale* |

## When the clearing accounts are needed

The clearing accounts are only used for payment reconciliation journal lines that

- have account type *G/L Account*,
- carry posting setup (**Posting Type**, posting groups), entered manually or from a [reconciliation rule](../bank-reconciliation-rules.mdx), and
- are either posted with **Bank Account Reconciliation Line Posting** = *Use Clearing Account* or have a **Deferral Code**.

With *Direct Posting* and no deferral code, no clearing account is used. Lines of account type *Customer* or *Vendor* with posting setup do not need a clearing account either. For these lines, the additional posting clears the customer or vendor directly.

The setting and its effect are described in [Banking Setup](banking-setup.mdx), and the posting setup on the line in [Posting setup](../bank-reconciliation-posting-setup.mdx).

## Set up

1. Choose the **Search** icon, enter **General Posting Setup** and open the page.
2. For every combination that occurs in your reconciliation rules or payment reconciliation journal lines, enter a G/L account:
   - **AP Clearing Account** for expenses (posting type *Purchase*),
   - **AR Clearing Account** for income (posting type *Sale*).

<Callout type="tip" title="One clearing account is often enough">
You can use the same G/L account in every combination. After each posting, the balance is zero because the additional posting clears the amount completely. A remaining balance indicates a posting that was not completed.
</Callout>

## When accounts are missing

| Message | Cause and remedy |
|---|---|
| Posting error for the missing **AP Clearing Account** or **AR Clearing Account** | The account is empty in the line's combination. Business Central collects all missing accounts of a posting run and shows them together, each with a link to the affected line of the general posting setup. Enter the accounts and post again. |
| "General Posting Setup is missing for Gen. Bus. Posting Group …, Gen. Prod. Posting Group …." | The line's combination does not exist in the general posting setup. Create it or correct the posting groups of the line or of the reconciliation rule. |

## See also

- [Banking Setup](banking-setup.mdx)
- [Posting setup](../bank-reconciliation-posting-setup.mdx)
- [Deferrals](../bank-reconciliation/deferrals.mdx)
- [Post](../bank-reconciliation/post.mdx)